FIX AND ADJUST
PLEASE NOTE You must pay the Venue Hire Fee within fourteen (14) days of the original booking date. Bar Tab payment and setup can be made on the day of your booking. This is transacted on a prepayment basis.
Notification of cancellation must be in writing to receive a refund of any prior monies paid. If you decide to cancel your venue hire, the following conditions apply: • Thirty (30) days or more, venue hire fee & Security fee refund in full. • Between thirty (30) and fourteen (14) days, 50% venue hire & Security fee is refunded. • Fourteen (14) days or less, 100% of venue hire & Security fees are forfeited. • No refund will be given for a venue hire cancellation during December. • Should your venue hire booking be affected by government restrictions relating to COVID-19, you will receive a full refund of any money paid, including food and the venue hire fee.
If you would like to undertake your own decorating, that will need to be approved fourteen (14) days prior to the function by Management.
Please note that the organiser is responsible for any damage to The Library Bar’s property, equipment or any third-party items hired on your behalf. Only free-standing decorations are allowed in the venue to prevent damage to the walls and ceiling. The use of walls for display materials including nails, staples or tape attachments to the floor, walls or ceiling is not permitted. The Library Bar will take all reasonable care with clients, guests and third-party property, however, will not accept any responsibility for damages to, or loss of items whilst within the venue. Where matters beyond the control of The Library Bar Management, impairs or prevents us from performing our obligations under the event order, The Library Bar and Management will be released from all liabilities.
A relaxed or formal dress code applies to our venue. This means all guests must be wearing a shirt, pants and shoes. No halloween props or political signage are permitted.
A unsecured booking will be held for a period of seven (7) days. We reserve the right to cancel any unsecured bookings after this time without notification. VENUE HIRE FORM PAGE 5
Entertainment and Equipment Management does not accept responsibility or loss of any property left on the premises prior to, during or after the function. Please advise our Management team of any deliveries being made for your function and safe storage will be arranged. Any damage caused to the venue property or fittings during a function is the financial responsibility of the client. Use of walls for display material is okay (with prior approval) however NO nails, staples, pins/tacs or tape attachment to floors or ceiling, this is not permitted.
Venue Access & Curfew All functions will be issued with a curfew time for guests to leave the venue. The venue hire allows you to access the venue prior to your function, depending on other functions booked. It is the responsibility of the client to advise our Management team of additional access requirements in writing at least fourteen (14) days prior to the function.
Responsible Service of Alcohol
All guests must adhere to the current laws of the Queensland Liquor Licensing Act. The Library Bar management and staff, including our contracted crowd controllers, support the responsible service of alcohol in the venue. Licensing laws prohibit liquor supply to disorderly, unduly intoxicated and underage persons. Patrons showing signs of undue intoxication or disorderly behaviour will be refused service and will be asked to leave the premises. Management will not tolerate any harassment of patrons or staff of any kind and offending patrons will be asked to leave the premises. Management supports our staff refusing service of unduly intoxicated patrons.
Minors It is our house policy that minors are permitted to attend a function with prior approval from the Management team. Prior approval must be sought at least fourteen (14) days prior to the function start date. The client is to complete and return to us a Minors Agreement Form prior to the function date. • Minors MUST be accompanied by their parent or legal guardian at all times. • Minors will not be served alcohol and service of alcohol will be refused to any person who cannot produce appropriate ID where there is any doubt that a person is under the age of 18. Acceptable ID types: • A current Driver’s License or Learner’s Permit (valid with photo) • A current Passport (from any country - valid with photo – writing must be in English) • An Australian Government issued Proof of Age Card (18+ Card) • Foreign Driver’s Licence with a photo and date of birth of license holder. Anyone found obtaining alcoholic beverages for consumption by minors will be asked to leave the venue immediately. VENUE HIRE FORM PAGE 6
Conditions for 18th & 21st Birthday Parties
Please be advised that in order to host an 18th or 21st birthday party in the venue the following conditions will be applied: • The client will pay for an additional security guard for the duration of the venue hire. This cost is $50.00 per hour, with a minimum of 4 hours (at a minimum additional cost of $200.00). • Security will be organised by The Library Bar once payment is made. Payment for Security must be paid within’ fourteen (14) days of the original booking date.
Annulment of Agreement
Should The Library Bar be prevented from implementing its services due to circumstances beyond its control (such as power failures, fire, flooding, natural disasters, strikes or Global Pandemic) the said agreement or service will be made null and void at the discretion of The Library Bar.
Confirmation of Numbers
Confirmation of final numbers is required Fourteen (14) days prior to your function.
Bar Tab Setup and Payment Unless other arrangements have been made with Management, the setup of any bar tabs will be made at the time of the booking when the Client arrives. Bar tabs are transacted through Tyro Payments and are done on a prepayment basis (Eg. The Client transacts a holding of $500.00 which means the Client can make up to $500.00 in transactions of product. Any amounts remaining after all items are paid will be automatically returned to the Client’s card.
Confirmation and Deposit
A booking is confirmed by signing and completing the ‘hire form’ and paying the required venue hire fee within fourteen (14) days of the original booking date. If the fee and signed hire form are not received, management reserves the right to revoke the booking and allocate the space to another client. To secure your venue hire: • Full payment of total fee (including all add-ons and additional fees) • Signed copy of the Hire Form
Pricing/Venue Hire Fee
We endeavour to maintain all prices as printed; they may be subject to change at Management's discretion. The Venue Hire Fee must be paid within’ fourteen (14) days of the original booking date. Please refer to the Pricing Structure page for prices.
Trading Hours & Your Allocated Event Times •
Open Tuesday, Wednesday, Thursday, Friday and Saturday. • Event seatings: 12pm-5pm & 6pm-11pm. Need longer? Speak to our team. • Closed Sunday, Monday and most Public Holidays.
Maximum Seated Guests
(As Per Our Licence) • Maximum Seated Guests: 60 We only permit 60 guests at any given time to be seated. For guest lists that exceed 60 people, all additional guests over 60 will be allocated space at the stand up bar.
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